Quick checklist
- Run driver logs for the requested date range.
- Look for missing certifications.
- Review unassigned driving.
- Check edits and annotations.
- Collect support documents for sampled dates.
Why this matters
HOS gaps are easier to fix while the trip is still fresh. Before an audit, the goal is to identify what is missing and what explanation is already documented in the system.
What to prepare
| Area | Records to gather |
|---|---|
| Gap checks |
|
| Review notes |
|
Common gaps
- Unassigned driving remains in the admin queue.
- Drivers forget to certify days with no driving.
- Edits have vague notes like fixed log.
- Short-haul exceptions are assumed but not documented.
Before / During / After audit
Before
- Run exception reports.
- Review the most recent month first.
- Pull support documents for problem dates.
During
- Use ELD records as the primary source.
- Keep support documents available by date.
After
- Schedule weekly HOS reviews.
- Train drivers on certifications and annotations.
- Document recurring coaching.
Download
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Sources
eCFR · regulation
49 CFR Part 395 - Hours of Service of Drivers
Hours-of-service rules and supporting document requirements.
Last checked: 2026-05-12
eCFR · regulation
49 CFR 395.8 - Driver's record of duty status
Record of duty status requirements.
Last checked: 2026-05-12
eCFR · regulation
49 CFR Part 395 Subpart B - Electronic Logging Devices
ELD requirements, supporting documents, malfunction procedures, and transfer expectations.
Last checked: 2026-05-12